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You can now prevent viewers from copying, printing files in Google Drive

By Dirk Libbey
Jul 15, 2015
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  1. [parsehtml]<p><img src="http://www.techspot.com/images2/news/bigimage/2015/07/2015-07-15-image-20.jpg" /></p> <p>Google has unveiled a new feature in Google Drive for sharing documents, while still maintaining control of the information. Drive&#39;s new <a href="http://googleappsupdates.blogspot.com/2015/07/disable-downloading-printing-and.html">Information Rights Management</a> (IRM) gives document owners the ability to prevent people they share with from being able to download, copy or print the information.</p> <p>Adding this capability is a simple check box in the advanced settings for any document&#39;s share settings. At the moment the ability to add this feature can only be found on the full web version and is not available through any app.</p> <p>IRM is available for any document that you have in Google Drive, meaning you can lock out the ability to print a pdf as well as a document created in Google Docs, as long as they are both shared from Drive. It is an all or nothing feature, so you have to lock out downloading, copying, and printing, or allow all three things for a specific document, there is no way to pick and choose.</p> <p><img src="http://www.techspot.com/images2/news/bigimage/2015/07/2015-07-15-image-3.png" /></p> <p>This may make Google Drive a more viable choice for businesses that deal with sensitive information. Drive is easily accessible but that access makes the system inherently less secure. IRM will allow information to be shared among employees while lessening the possibility of leaks. Developers will also have access to the options through the Google Drive API.</p> <p>Information Rights Management will be rolled out to all Google Drive users in the next couple of days.</p><p><a rel='alternate' href='http://www.techspot.com/news/61378-you-can-now-prevent-viewers-copying-printing-files.html' target='_blank'>Permalink to story.</a></p><p class='permalink'><a rel='alternate' href='http://www.techspot.com/news/61378-you-can-now-prevent-viewers-copying-printing-files.html'>http://www.techspot.com/news/61378-you-can-now-prevent-viewers-copying-printing-files.html</a></p>[/parsehtml]
     
  2. Darth Shiv

    Darth Shiv TS Evangelist Posts: 1,621   +376

    Screenshots?
     
  3. MonsterZero

    MonsterZero TS Addict Posts: 227   +88

    right, print screen and then print it, real secure google...
     
  4. Igrecman

    Igrecman TS Enthusiast Posts: 91   +47

    Even if they were able to prevent screenshots, you could do it anyways by viewing a picture from a virtual machine and then use print screen from the main OS since the WM is in a window.
     
  5. If you can view a document, you can copy, print, and share it with whomever you'd like. There is no way to prevent someone from making their own copy of something if its visible to them.
     
  6. agamemnus

    agamemnus TS Rookie

    Sounds like pandering to low-information users.
     
  7. Darth Shiv

    Darth Shiv TS Evangelist Posts: 1,621   +376

    Or you can just take a photo with your smartphone. Then use your Google OCR to turn it back into a document...
     
  8. sadman3

    sadman3 TS Enthusiast Posts: 126

    How does this work. with the screenshot option, you can turn the document back into a file type of your choice. . Its an easy and fast process too.. x
     

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